How To Set Up A Signature On Outlook Web App

How to set up or change email signature in Outlook on the Web (Office 365 and Exchange 2022)?

[Update]: This commodity was updated on March 23, 2022.

Back in the 24-hour interval, when Exchange 2022 was released, OWA was replaced with a brand new and shiny Outlook on the web. A few years afterwards, Outlook on the spider web is even so called OWA past about people, only at the same time, the NEW Outlook on the spider web, available every bit optional for some time, becomes the default experience for Part 365 (or Microsoft 365, as the name too changed in the meantime) users.

While the older version tin be used in Exchange 2022 and Exchange 2022, the new Outlook on the web experience is reserved for cloud mailboxes in Exchange Online (Function 365). Even though both clients are similar when information technology comes to setting upwardly signatures, there are also some noticeable differences. One of them is the path to the email signature editor.

Fix an email signature in the NEW Outlook on the web (Role 365/Microsoft 365)
Add an email signature in the on-prem Outlook on the web (Exchange 2022 & Commutation 2022)

Set up electronic mail signature in the new Outlook on the web

The layout of the email signature editor in the new mail client has inverse, although, its functions are primarily the aforementioned as in the old client. Two buttons were added:format painter and quote.

Log in to your Office 365 account and become to Outlook, or utilize the direct link to the new mail client.
Next, open up the Settings by clicking the gear icon in the top-correct corner. And then, click View all Outlook settings at the bottom of the pop-up window:
Go to Mail > Compose and reply. Here, you lot tin create or edit your email signature, and choose whether information technology should appear automatically in your messages. If no checkbox is selected, yous volition accept to add the signature manually when composing an e-mail. The Settings window should also be accessible using this link.
Instead of creating your signature from scratch, you tin employ the complimentary email signature generator to quickly create a well-formatted email signature and paste it into the Outlook on the web's signature editor.
After yous finish setting upwardly the signature, striking Save. The signature settings should exist applied right away.

Gear up an e-mail signature in Outlook on the web in Exchange 2022 or 2022

Outlook on the web looks a bit differently from its Microsoft 365 analogue. Read on to encounter how to access the electronic mail signature settings and add together or edit your Outlook on the spider web signature.

Log in to yourOutlook on the web account and go to theMail service app.
In Outlook on the web, go to settings (it's a gear icon at the pinnacle right-corner of the screen) and click Options.
On the left pane, go to Post > Layout and selectE-mail signature.
To make the signature appear in every new email message, bank check theAutomatically include my signature on messages I send box. So, compose your e-mail signature using available formatting tools. You can also create your signature with the free email signature generator and then paste it to Outlook on the web's editor.
When your signature has been created, hit theRelieve button so that all changes take effect.
Back in your inbox in Outlook on the spider web, you tin check if the settings were practical correctly. If y'all selected to have your signature added automatically, it should be applied at the bottom of your electronic mail when you create a new message.

That'due south it! At present you do not have to waste time on creating a signature from scratch every time you write a new electronic mail. Your signature will already exist there.

If you want to change your email signature, just follow the above steps again.

Central email signature management

While the method above is a quick and like shooting fish in a barrel way to ready e-mail signatures in OWA, information technology has some drawbacks (For more information on this topic see Problems and risks of electronic mail signatures set up by end users). If you want to ensure that every mail is well-branded and includes all the details you require, yous should manage electronic mail signatures centrally, from one place. Encounter the links below to learn how to exercise this natively.

How to ready electronic mail disclaimers on Exchange Server
How to create company-wide email signatures and disclaimers in Office 365

Limitations of the native email signatures solution

The native methods of cardinal email signature direction can help you unify email signatures in your system. Sadly, this arroyo is still not perfect, as information technology lacks some pregnant features. To mention a few:

Placing the signature directly under the latest answer or forward,
Including inline images in e-mail signatures (and then that they exercise non testify equally attachments),
Viewing electronic mail signatures in the Sent Items folder,
Including individual users' photos,
Removing empty lines from signatures (e.grand. if a user misses an attribute)

If yous are looking for a solution which overcomes all those limitations, you have to employ a third party tool, like CodeTwo Email Signatures for Office 365 (for Microsoft 365) and CodeTwo Commutation Rules (for Exchange Server).